Finding Items by Filtering (Boolean Search)
Whether you have the All Entries window or a specific artist window open, the Boolean search works the same.
Selecting this choice brings up a large window entitled "Boolean Search For". If you are in the All Entries window, you then use the Boolean search to search the entire database. If you are in an artist's title window, you would then search within that particular artist's database.
The window displays two columns, titled Low Value and High Value. To have the program filter the data and give you the output, you need to enter something in both the Low Value box and the High Value box of the choices you are interested in, even if you have to enter the same data. As an example, if you are looking for works of a particular printmaker from 1933, and 1933 only, you would enter 1933 in both the Low Value and High Value boxes.
As you can see, you have a number of choices:
In the All Entries window, the Artist is searchable. In the search window for a particular artist, it is grayed out.
The Title choice can be words or letters.
Clicking on the small number in the Sale Date box brings up a calendar for low value, as well as high. You can choose Previous Month or Previous Year, Next Month or Next Year. You can let the calendar put the dates in for you or you may do it yourself.
Item dates are inclusive of numbers only, i.e., in our database sometimes dates are listed as c.1945 or ca.1852. Dates in the database with any letter before the numerals are not searchable.
Lot number or numbers are searchable.
Sale prices can be searched in dollars, euro, pounds, or marks. Just click on the down arrow next to US$ in the box to the right of Sale Price to choose other than $$.
Images can be searched by Size, length by width, either in inches or millimeters. Just click on the down arrow next to "inches" to choose millimeters. PLEASE NOTE: When searching for measurements with a fraction, please round the number up or down to the nearest whole number that includes the desired size. For example, to search for 1 ¼, enter 1 as the low value and 2 (or greater) as the high value.
Items may also be searched by Sale Type, i.e. "Sold", "Buy-In", etc.
At the bottom of the window, you will see three pop-up buttons, each allowing a further choice:
Mediums lists the mediums as listed in the database. Some of these are specific to photography, some to fine prints. You may select as many of these as you wish. A de-select choice is also available. Please note that some descriptive terms, such as Color, are a medium in our database, so if you wish to search by Color Lithograph you have two mediums to select.
Auctioneers/Dealers lists the Houses and Dealers in our database, as separate from our "Auction House Directory/Photography Dealers/Fine Print Dealer directories" databases contained under "Directories" in the database. Also while some auctioneers may have ceased business or changed their name, we continue to list them with the name as it was on the date of sale.
Paper types lists the particular paper which was used for the item. Again, some are photography specific and some are fine print specific.
Once you have made your selections, click on the "Okay" button. After the program has performed the search, you may choose any one of four ways to display the result:
You make your choice of how to display the result of your search by bringing up the "Sort" window, either from the Menu Bar or by using the appropriate Speed Button, and choosing one of these four choices.
PLEASE NOTE: After you are through with your search, and before you perform another, you may want to use the Reset Boolean Search feature on the Menu Bar or Speed Button. This enables you to "empty" your parameters from the Boolean window ("clearing a filter") without having to close out the window and bring it up again.